{"id":8754,"date":"2021-01-21T21:41:38","date_gmt":"2021-01-22T01:41:38","guid":{"rendered":"https:\/\/www.scac.org\/?page_id=8754"},"modified":"2023-03-01T11:26:29","modified_gmt":"2023-03-01T15:26:29","slug":"privacy","status":"publish","type":"page","link":"http:\/\/www.scac.org\/ch\/privacy\/","title":{"rendered":"Scarborough Chinese Alliance Church Privacy Policy"},"content":{"rendered":"<p><b>INTENT<span class=\"Apple-converted-space\">\u00a0<\/span><\/b><\/p>\n<p>SCARBOROUGH CHINESE ALLIANCE CHURCH (\u201cSCAC\u201d) is committed to maintaining the accuracy, confidentiality and security of all personal information in its possession. In demonstration of our commitment to this privacy and in voluntary compliance with the Personal Information Protection and Electronic Documents Act (\u201cPIPEDA\u201d), we have created the following Privacy Policy (the &#8220;Policy\u201d). The Policy has been designed to reflect our commitment to the principles outlined in PIPEDA.<span class=\"Apple-converted-space\">\u00a0<\/span><\/p>\n<p>Board members, staff and volunteers of SCAC are required to comply with the Policy and may be given restricted access to personal information solely to fulfill the purposes as set out in this Policy.<span class=\"Apple-converted-space\">\u00a0<\/span><\/p>\n<p><b>PRINCIPLE 1 &#8211; ACCOUNTABILITY<span class=\"Apple-converted-space\">\u00a0<\/span><\/b><\/p>\n<p>1.1 SCAC is responsible for personal information which we collect, use or distribute and any personal information in our custody or under our control.<span class=\"Apple-converted-space\">\u00a0<\/span><\/p>\n<p>1.2 SCAC has appointed a Privacy Officer who will be responsible for overseeing the Policy as well as any inquiries, requests or concerns relating to privacy matters. The Privacy Officer may, from time to time, designate one or more individuals within SCAC to act on his behalf.<span class=\"Apple-converted-space\">\u00a0<\/span><\/p>\n<p>1.3 Each Board member, staff and volunteer is responsible for maintaining and protecting the personal information under its control and is accountable, for such information, to the Privacy Officer.<span class=\"Apple-converted-space\">\u00a0<\/span><\/p>\n<p>1.4 We will continually create and update procedures in accordance with this Privacy Policy to govern the handling of personal information and respond to complaints.<span class=\"Apple-converted-space\">\u00a0<\/span><\/p>\n<p><b>PRINCIPLE 2 &#8211; PURPOSES<span class=\"Apple-converted-space\">\u00a0<\/span><\/b><\/p>\n<p>2.1 SCAC is committed to ensuring that the purposes for which personal information is collected, used, or disclosed are identified and are reasonable and appropriate in the circumstance.<span class=\"Apple-converted-space\">\u00a0<\/span><\/p>\n<p>2.2 SCAC will collect personal information for a variety of purposes, such as:<span class=\"Apple-converted-space\">\u00a0<\/span><\/p>\n<ul>\n<li>Church Membership registration and listings;<span class=\"Apple-converted-space\">\u00a0<\/span><\/li>\n<li>Church Directories<span class=\"Apple-converted-space\">\u00a0<\/span><\/li>\n<li>Volunteer and leadership development;<span class=\"Apple-converted-space\">\u00a0<\/span><\/li>\n<li>Program and service registration, administration and delivery;<\/li>\n<li>Counseling and prayer support; and<\/li>\n<li>Church administration (tithing, offerings, payments owing, etc.)<\/li>\n<\/ul>\n<p>Business contact information and certain publicly available information, such as names, addresses and telephone numbers as published in telephone directories, are not considered as personal information.<span class=\"Apple-converted-space\">\u00a0<\/span><\/p>\n<p><b>PRINCIPLE 3 &#8211; CONSENT<span class=\"Apple-converted-space\">\u00a0<\/span><\/b><\/p>\n<p>3.1 SCAC will obtain reasonably informed consent to collect, use or disclose personal information except where we are authorized to do so without consent.<span class=\"Apple-converted-space\">\u00a0<\/span><\/p>\n<p>3.2 Consent can be implied where the purpose for collecting, using or disclosing the personal information would be considered obvious and the person voluntarily provides personal information for that purpose.<span class=\"Apple-converted-space\">\u00a0<\/span><\/p>\n<p>3.3 In general, the use of products and services or the acceptance of employment or benefits, constitutes implied consent for SCAC to collect, use and disclose personal information for all identified purposes. Consent may also be implied where the person is given notice and a reasonable opportunity to opt-out of his or her personal information being used for certain purposes and the person does not opt-out.<span class=\"Apple-converted-space\">\u00a0<\/span><\/p>\n<p>3.4 An individual may refuse or withdraw consent at any time, subject to legal and contractual restrictions and reasonable notice. The choice to provide personal information is always the individual&#8217;s. Decision to withhold particular information may impact one&#8217;s ability to meet specific requirements for the provision of certain services.<span class=\"Apple-converted-space\">\u00a0<\/span><\/p>\n<p>3.5 The following are examples of when we may collect, use or disclose the personal information without consent:<span class=\"Apple-converted-space\">\u00a0<\/span><\/p>\n<ul>\n<li>When the collection, use or disclosure of personal information is permitted or required by law;<span class=\"Apple-converted-space\">\u00a0<\/span><\/li>\n<li>When collection is clearly in your best interest and we are unable to obtain your consent in a timely way;<span class=\"Apple-converted-space\">\u00a0<\/span><\/li>\n<li>In an emergency that threatens an individual\u2019s life, health or personal security;<span class=\"Apple-converted-space\">\u00a0<\/span><\/li>\n<li>When disclosure is required for archival purposes;<span class=\"Apple-converted-space\">\u00a0<\/span><\/li>\n<li>When the personal information is available from a public source (e.g. a telephone directory);<span class=\"Apple-converted-space\">\u00a0<\/span><\/li>\n<li>When the personal information is available through observation at a public event to which you attended voluntarily;<span class=\"Apple-converted-space\">\u00a0<\/span><\/li>\n<li>When we require legal advice from a lawyer;<span class=\"Apple-converted-space\">\u00a0<\/span><\/li>\n<li>For the purposes of collecting a debt or other obligation;<span class=\"Apple-converted-space\">\u00a0<\/span><\/li>\n<li>To protect ourselves from fraud;<span class=\"Apple-converted-space\">\u00a0<\/span><\/li>\n<li>To investigate an anticipated breach of an agreement or a contravention of law;<span class=\"Apple-converted-space\">\u00a0<\/span><\/li>\n<li>When the personal information is voluntarily disclosed by the person to whom it applies by using equipment or data owned by SCAC (e.g. through the use of church computers, email addresses etc.).<span class=\"Apple-converted-space\">\u00a0<\/span><\/li>\n<\/ul>\n<p><b>PRINCIPLE 4 &#8211; LIMITING COLLECTION<span class=\"Apple-converted-space\">\u00a0<\/span><\/b><\/p>\n<p>4.1 SCAC will limit the collection of personal information to that which is necessary for identified purposes. SCAC will only collect personal information by fair and lawful means and for purposes that a reasonable person would consider appropriate in the circumstances.<span class=\"Apple-converted-space\">\u00a0<\/span><\/p>\n<p><b>PRINCIPLE 5 &#8211; LIMITING USE, DISCLOSURE AND RETENTION<span class=\"Apple-converted-space\">\u00a0<\/span><\/b><\/p>\n<p>5.1 SCAC will not use or disclose personal information for purposes other than for those for which it was collected except with the consent of the individual or as required or permitted by law.<span class=\"Apple-converted-space\">\u00a0<\/span><\/p>\n<ul>\n<li>We encourage our members and contacts to share their prayer requests so that we as a church may pray together. We recognize some of the requests are sensitive and very personal. We will ensure that the personal information contained in our prayer request list be limited only to the amount necessary.<span class=\"Apple-converted-space\">\u00a0<\/span><\/li>\n<\/ul>\n<p>5.2 SCAC will only retain personal information as long as it is needed for the purposes for which it was collected or consented to.<span class=\"Apple-converted-space\">\u00a0<\/span><\/p>\n<p>5.3 When personal information collected is no longer relevant to its purpose or when it is permitted by law, SCAC will ensure that it is deleted, destroyed or made anonymous in a secure manner.<span class=\"Apple-converted-space\">\u00a0<\/span><\/p>\n<p><b>PRINCIPLE 6 &#8211; ACCURACY<span class=\"Apple-converted-space\">\u00a0<\/span><\/b><\/p>\n<p>6.1 SCAC will take reasonable efforts to ensure that personal information is accurate and complete.<span class=\"Apple-converted-space\">\u00a0<\/span><\/p>\n<p>6.2 SCAC will update information when it is necessary to fulfill the purpose for which the information was collected or when an individual notifies us. If an individual finds any inaccuracies in SCAC information, he\/she should inform SCAC office or relevant ministry head. Appropriate corrections will be made promptly. In some cases, SCAC 4<span class=\"Apple-converted-space\">\u00a0<\/span><\/p>\n<p>relies on the individual to ensure that certain information, such as mailing address, email address and telephone number, is complete and accurate.<span class=\"Apple-converted-space\">\u00a0<\/span><\/p>\n<p><b>PRINCIPLE 7 &#8211; SAFEGUARDS<span class=\"Apple-converted-space\">\u00a0<\/span><\/b><\/p>\n<p>7.1 SCAC shall stress to Board members, staff and volunteers the importance of safeguarding the confidential nature of personal information. In the course of daily operations, access to personal information is restricted to those Board members, staff and volunteers whose job responsibilities require them to access it, on a \u201cneed to know\u201d basis.<span class=\"Apple-converted-space\">\u00a0<\/span><\/p>\n<p>7.2 SCAC will routinely review and update our security measures which will include: Physical measures such as locking filing cabinets and restricted access to offices as appropriate; Organizational measures, such as security clearances and policies governing access to information; Technological measures, such as the use of passwords and encryption.<span class=\"Apple-converted-space\">\u00a0<\/span><\/p>\n<p>7.3 SCAC shall protect personal information disclosed to third parties by contractual agreement that stipulates the confidentiality and safeguard requirements that are comparable to our own.<span class=\"Apple-converted-space\">\u00a0<\/span><\/p>\n<p><b>PRINCIPLE 8 &#8211; OPENNESS<span class=\"Apple-converted-space\">\u00a0<\/span><\/b><\/p>\n<p>8.1 SCAC is committed to making its privacy policies and procedures available and clear to all interested parties.<span class=\"Apple-converted-space\">\u00a0<\/span><\/p>\n<p>8.2 Any questions or concerns regarding our policy or procedure may be directed in writing to our Privacy Officer.<span class=\"Apple-converted-space\">\u00a0<\/span><\/p>\n<p><b>PRINCIPLE 9 &#8211; INDIVIDUAL ACCESS<span class=\"Apple-converted-space\">\u00a0<\/span><\/b><\/p>\n<p>9.1 Board members, staff, volunteers, donors, candidates and contacts have the right to access their personal information, subject to limited exceptions including, but not limited to:<span class=\"Apple-converted-space\">\u00a0<\/span><\/p>\n<ul>\n<li>Situations of solicitor-client privilege<span class=\"Apple-converted-space\">\u00a0<\/span><\/li>\n<li>Situations where disclosure may reveal the personal information of another individual<span class=\"Apple-converted-space\">\u00a0<\/span><\/li>\n<li>Situations where the health or safety of an individual may be jeopardized<span class=\"Apple-converted-space\">\u00a0<\/span><\/li>\n<li>Situations where the information was provided confidentially, such as the references for candidates<span class=\"Apple-converted-space\">\u00a0<\/span><\/li>\n<\/ul>\n<p>9.2 A request to access personal information must be made in writing and provide sufficient detail to identify the personal information being sought and should be 5<span class=\"Apple-converted-space\">\u00a0<\/span><\/p>\n<p>forwarded to the attention of the Privacy Officer. A reasonable fee may be charged for providing access to personal information, in which case we will inform the individual prior to proceeding.<span class=\"Apple-converted-space\">\u00a0<\/span><\/p>\n<p>9.3 If access cannot be provided, SCAC will notify the individual, in writing, of the reasons for refusal.<span class=\"Apple-converted-space\">\u00a0<\/span><\/p>\n<p><b>PRINCIPLE 10 &#8211; CHALLENGING COMPLIANCE<span class=\"Apple-converted-space\">\u00a0<\/span><\/b><\/p>\n<p>10.1 It is SCAC\u2019s policy that all privacy related complaints shall be investigated. Complaints made regarding the Privacy Policy or the use of personal information should be made to the Privacy Officer in writing.<span class=\"Apple-converted-space\">\u00a0<\/span><\/p>\n<p>10.2 The procedure of SCAC for dealing with complaints is as follows:<span class=\"Apple-converted-space\">\u00a0<\/span><\/p>\n<ul>\n<li>Record the date and nature of a complaint when it is received<span class=\"Apple-converted-space\">\u00a0<\/span><\/li>\n<li>Acknowledge receipt of the complaint promptly<span class=\"Apple-converted-space\">\u00a0<\/span><\/li>\n<li>Review the matter fairly and impartially, providing to the individual, where possible, access to all relevant records<span class=\"Apple-converted-space\">\u00a0<\/span><\/li>\n<li>Notify the individual of the outcome of the investigation promptly and clearly<span class=\"Apple-converted-space\">\u00a0<\/span><\/li>\n<li>If the complaint is found to be justified, we will take appropriate measures, including, if necessary, amending our policies and practices. We will also, if and as required, correct any inaccurate or incomplete information when possible.<span class=\"Apple-converted-space\">\u00a0<\/span><\/li>\n<\/ul>\n<p>10.3 If the Privacy Officer is unable to resolve the concern, the individual may also write to the Federal Privacy Commissioner.<span class=\"Apple-converted-space\">\u00a0<\/span><\/p>\n<p>10.4 The contact information for the Privacy Officer is as follows:<span class=\"Apple-converted-space\">\u00a0<\/span><\/p>\n<p><i>Privacy Officer<span class=\"Apple-converted-space\">\u00a0<\/span><\/i><\/p>\n<p><b>SCARBOROUGH CHINESE ALLIANCE CHURCH<\/b><br \/>\n139 Silver Star Blvd, Scarborough, ON M1V 4V8<br \/>\nTel: 416-754-3308<br \/>\nFax: 416-754-3284<br \/>\nContact: <a href=\"mailto:privacyofficer@scac.org\">privacyofficer@scac.org<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>INTENT\u00a0 SCARBOROUGH CHINESE AL [&hellip;]<\/p>\n","protected":false},"author":15,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"ub_ctt_via":"","footnotes":""},"class_list":["post-8754","page","type-page","status-publish","hentry"],"featured_image_src":null,"_links":{"self":[{"href":"http:\/\/www.scac.org\/ch\/wp-json\/wp\/v2\/pages\/8754","targetHints":{"allow":["GET"]}}],"collection":[{"href":"http:\/\/www.scac.org\/ch\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"http:\/\/www.scac.org\/ch\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"http:\/\/www.scac.org\/ch\/wp-json\/wp\/v2\/users\/15"}],"replies":[{"embeddable":true,"href":"http:\/\/www.scac.org\/ch\/wp-json\/wp\/v2\/comments?post=8754"}],"version-history":[{"count":1,"href":"http:\/\/www.scac.org\/ch\/wp-json\/wp\/v2\/pages\/8754\/revisions"}],"predecessor-version":[{"id":14858,"href":"http:\/\/www.scac.org\/ch\/wp-json\/wp\/v2\/pages\/8754\/revisions\/14858"}],"wp:attachment":[{"href":"http:\/\/www.scac.org\/ch\/wp-json\/wp\/v2\/media?parent=8754"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}